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Register a new person and/or contract data
(Staff registration form)

Before submitting an initial request for new employees:
For regular employees who are registered in the personnel department's SAP system, starting from 24-Sep-2025, a Uni-Account including a 2FA token, internal people directory entry and an email address will be created automatically as specified within the legal service agreement. Letters will ship in-house approximately one week before the start of employment.
Before submitting your request, please open the people search within the university network (LAN / WIFI / VPN) and check whether an internal people directory entry including an email address already exists. If yes, no initial request is needed.

Preamble

A responsible contact person (not the person himself/herself) can use the following web form to register a new person or his/her contract data with the University Computer Center (HRZ) after careful review. For further details, see Application procedure for Staff members.

Employees of the Philipps University or an affiliated institution (including external users) get a personalized central user account (Uni-Account). This provides access to a variety of centrally provided IT services. The scope of services varies depending on the user group.

The office contact details are also stored within the Philipps University’s people directory (LDAP). Depending on the person’s occupation and consent, certain people and details are published worldwide, others only internally or not at all.

Tools for collecting the required data (optional):

• Inhalt ausklappen Inhalt einklappen Which data is required? Can I also register myself?Which data is required? Can I also register myself?

  You may fill out the following PDF form and ask a responsible contact person to perform the online registration process (e.g. secretary, principal, dean's office, IT admin):

  • Staff report form (PDF form) (or German version) for collecting the required data in advance.
    Please note: The PDF forms will not be processed by the HRZ. Please submit all data by web form below!

Submit staff registration form:

I am a responsible contact person and want to register an other employee of my organizational unit (not me) for a personalized central user account (Uni-Account) and/or a people directory entry (LDAP).

My role / function as responsible contact person

Secretary Principal (or employer) Dean’s office IT administrator

Please legitimate your request and supplement your password with a second factor (e.g. YubiKey).

Username (responsible contact person)

Password + 2FA-Token

Please note: For groups, event participants and guests, there are distinct registration procedures.